Privacy notice – CCTV and visitors to the office

Please note that we monitor our Car Park by CCTV under the legal basis of processing for legitimate interests for the purposes of crime prevention and evidential purposes and the safety of our staff and visitors.

The footage is held securely and will only be accessible to Facilities staff and our CCTV contractor.  It will be retained for 31 days and then destroyed if not required for evidential purposes.

Contractors and visitors to the office will be asked to sign in at reception and log their attendance times.  This is to comply with our legal obligations under the Health and Safety at Work Act and any public health requirements that may be in place.  In the case of contractors, information is also retained for contract records.  Visitor information will be retained for 60 days and contractor information will be kept for one year.

Qualifications is the data controller of the CCTV footage and attendance records. For details of how to contact us see below.

Freedom of Information

Please note that as a public body, all recorded information that we hold is subject to Freedom of Information requests.  We will comply with the Data Protection Act 2018 and UK GDPR when considering requests made under the Freedom of Information Act.

Your Rights

Subject to some legal exceptions, you have the right to:

  • request a copy of the personal information Qualifications Wales holds about you
  • to have any inaccuracies corrected
  • to have your personal data erased
  • to place a restriction on our processing of your data
  • to object to processing
  • to request your data to be ported (data portability)

To learn more about these rights please see the ICO website.

Please address any such requests to the

Data Protection Officer
Qualifications Wales
Q2 Building, Pencarn Lane,
Imperial Park,
Coedkernew
Newport
NP10 8AR

01633 373222

dpo@qualificationswales.org

If you are dissatisfied with our response you can complain to the Information Commissioner's Office