Privacy notice – Recognition Process

Qualifications Wales will be the Controller of any personal information you provide to us through the awarding body recognition process.

We collect this information under the legal basis of processing that is necessary for the performance of a task carried out in the public interest or in the exercise of statutory functions of Qualifications Wales in relation to the recognition of awarding bodies.

This information is collected for the purposes of determining your application for recognition and may be used in monitoring any future compliance with the Standard Conditions of Recognition.

Should you be successful in your application, we will retain your personal information for as long as you remain a recognised Awarding Body and thereafter according to our retention schedule.  You can be assured that appropriate organisational and technological safeguards are in place to ensure the security of your data.

Where applicants are unsuccessful, we will hold your information for 12 months after the application procedure has been completed, it will then be destroyed and deleted.

Freedom of Information

Please note that as a public body, all written information that we hold is subject to Freedom of Information requests.  We will pay regard to your rights under the ‘General Data Protection Regulation’ before sharing any personal information requested under the ‘Freedom of Information Act 2000 (FOIA)’.

Commercially sensitive information should be labelled as such and this will be taken into consideration before releasing any information to third parties under the ‘Freedom of Information Act’.

Your Rights

Subject to some legal exceptions, you have the right to:

  • request a copy of the personal information Qualifications Wales holds about you;
  • to have any inaccuracies corrected;
  • to have your personal data erased;
  • to place a restriction on our processing of your data;
  • to object to processing;
  • to request your data to be ported (data portability).

To learn more about these rights please refer to the ICO website.

Please address any such requests to the

Data Protection Officer
Qualifications Wales
Q2 Building, Pencarn Lane,
Imperial Park,
NP10 8AR

01633 373222

If you are dissatisfied with our response you can complain to the Information Commissioner's Office