Privacy notice – Recognition Process

Qualifications Wales will be the Controller of any personal information you provide to us through the awarding body recognition process.

Qualifications Wales will be the Controller of any personal information you provide to us through the awarding body recognition process.

We process this information in accordance with the GDPR and UK Data Protection Act 2018 under the legal basis that it is necessary for the performance of a task carried out in the public interest or in the exercise of statutory functions of Qualifications Wales in relation to the recognition of awarding bodies.

This information is collected for the purposes of determining your application for recognition and may be used in monitoring any future compliance with the Standard Conditions of Recognition.

Should you be successful in your application, we will retain your personal information for as long as you remain a recognised Awarding Body and thereafter according to our retention schedule.  Appropriate organisational and technological safeguards are in place to ensure the security of your data.

Your personal information may be shared between UK regulators for the following reasons:

  • You have already been recognised by another UK regulator;
  • You have applied to other UK regulators at the same time;
  • You have been previously unsuccessful in applying for recognition with other UK regulators.

Where applicants are unsuccessful, we will hold your personal information for 12 months after the application procedure has been completed, it will then be destroyed and deleted.

Freedom of Information

Please note that as a public body, all written information that we hold is subject to Freedom of Information requests.  We will comply with the Data Protection Act 2018 and GDPR when considering requests made under the Freedom of Information Act.

Commercially sensitive information should be labelled as such and this will be taken into consideration before releasing any information to third parties under the ‘Freedom of Information Act’.

Your Rights

Subject to some legal exceptions, you have the right to:

  • request a copy of the personal information Qualifications Wales holds about you;
  • to have any inaccuracies corrected;
  • to have your personal data erased;
  • to place a restriction on our processing of your data;
  • to object to processing.

To learn more about these rights please refer to the ICO website.

Please address any such requests to the

Data Protection Officer

Qualifications Wales

Q2 Building, Pencarn Lane,

Imperial Park,

Coedkernew

Newport

NP10 8AR

01633 373222

dpo@qualificationswales.org

If you are dissatisfied with our response you can complain to the Information Commissioner's Office