Privacy Notice - Events

Privacy Notice

We will keep your professional contact details for future communications where it is necessary to support our principal aims of: 

  • ensuring that qualifications, and the Welsh qualification system, are effective for meeting the reasonable needs of learners in Wales; 
  • promoting public confidence in qualifications and in the Welsh qualification system. 

Our lawful basis for retaining this information is to enable us to fulfil our public task as the regulator for the qualifications system in Wales, under the Qualifications Wales Act 2015 (under article 6 (e) of the GDPR.) 

We also keep any information you provide about dietary or access needs, with your consent (under article 9(2)(a) of the GDPR). We keep this only as long as necessary for the administration of the event. 

We will not use your personal information for any other purpose and we will only keep it for as long as we need to, in line with our retention schedule. 

We will not disclose your personal information to any other body unless it is necessary for the public task and there is a legal basis to do so. 

Qualifications Wales will be the Controller of the personal information provided for the event which will be exported from Eventbrite and held securely on our systems.  Please also note that Eventbrite will also act as a data controller for some personal information submitted by Eventbrite users.  Please refer to the Eventbrite privacy policy for further details. 

Freedom of Information 

Please note that as a public body, all written information that we hold is subject to Freedom of Information requests.  We will pay regard to the UK Data Protection Act 2018 and GDPR before sharing any personal information requested under the Freedom of Information Act. 

Your Rights 

Subject to some legal exceptions, you have the right to: 

  • request a copy of the personal information Qualifications Wales holds about you 
  • to have any inaccuracies corrected 
  • to have your personal data erased 
  • to place a restriction on our processing of your data 
  • to object to processing 
  • to request your data to be ported (data portability) 

To learn more about these rights please see the ICO website. 

Please address any such requests to the 

QW Data Protection Officer 
Qualifications Wales 
Q2 Building, Pencarn Lane, 
Imperial Park, 
Coedkernew 
Newport 
NP10 8AR 

01633 373222 

dpo@qualificationswales.org 

If you are dissatisfied with our response you can complain to the Information Commissioner's Office 

Information Commissioner's Office 
Wycliffe House 
Water Lane 
Wilmslow 
Cheshire 
SK9 5AF 

Telephone: 0303 123 1113 (local rate) or 01625 545 745